Mail Processor
UCI Series Concepts
Class Specifications - B.15
Mail Service Supervisor (4821)
Senior Mail Processor (4822)
Mail Processor (4823)
Assistant Mail Processor (4824)
January, 1976
SERIES CONCEPT
Mail Processors manage, supervise, or perform a variety of tasks that include
the following: sort and classify all outgoing mail according to postal
regulations (foreign and domestic) for all classes of mail; prepare packages
for shipment according to postal regulations and various common carriers;
prepare, classify, rate, and record information and recharges on outgoing
registered, certified, receipt requested, insured, and special delivery mail
according to postal regulations; receive, record, and deliver incoming
registered, certified and insured mail according to postal regulations;
process improperly addressed mail received by the University, searching
various name and address files and directories to locate addresses; label,
sort, and prepare catalogs, brochures, and other publications for shipment
according to postal regulations and national ZIP scheme; maintain all bulk-
mail and second-class accounts with the Post Office; answer all questions
about classes of mail, postage rates, customs requirements, weight and size
limitations; operate and maintain postage meter machines; sack,
tray, and tub outgoing mail by classification; pick up mail from and deliver
mail to the U.S. Postal Service; record charges for postage utilized by
departments on daily distribution sheets, audit mail charges and prepare
statements of charges for departments; operate high speed, automatic,
address-labeling machines; sort U.S. and campus mail for distribution to
departments; deliver U.S. and campus mail to departments; pick up outgoing
mail from departments and central pickup points; and perform other related
duties as required. This series normally pertains only to positions in a
Central Mailing Division operation.
CLASS CONCEPTS
Mail Service Supervisor
Under direction, incumbents are assigned functional responsibility for a major
mail unit within a large division; or serve as assistant managers of a smaller
division; or may serve as supervisors of a campus mail room on a smaller
campus. Incumbents are assigned responsibility for all of the activities
described in the Series Concept that pertain to the major unit. Incumbents at
this level are distinguished from Senior Mail Processors in that incumbents
are assigned full supervisory control of subordinates and limited
responsibility for an entire division or a major unit providing mailing
services.
Senior Mail Processor
Under general supervision, incumbents typically serve as working leaders of
specialized functional units, performing duties as outlined in the Series
Concept; or perform as experienced specialists who, on a substantially full-
time basis, deal with complex tasks of mail handling such as the following:
mail classification and rating (foreign and domestic); all mail that is
registered, insured, special delivery, or which requires special handling;
parcel post and freight, including custom regulations and package content
identification; bulk mail processing, including full knowledge of the national
ZIP scheme, and the ability to operate and perform minor repairs on all high
speed automatic mailing equipment; sorting from memory the incoming and
intra-campus mail, including route schemes; the maintenance, repair, and set-
up of complex, high-speed labeling or mail processing equipment; customer
complaints; departmental relations; satellite operations; training; and
directory service. Senior Mail Processors are distinguished from Mail Service
Supervisors in that incumbents do not have full supervisory control over
subordinates as evidenced by authority to hire, evaluate performance,
discipline, or terminate employees, although they may make strong advisory
recommendations for such actions.
Senior Mail Processors, with working leader responsibilities, are
Distinguished from Mail Processors in that incumbents are assigned
responsibility for the work of other employees and a specific function or
area of Central Mailing Division activity.
Senior Mail Processors with specialized responsibilities, but without working
leader responsibilities, are distinguished from Mail Processors in that
incumbents perform specialized duties on a substantially full-time basis and
not as a part of a total job involving duty assignments outlined in the Series
Concept.
Mail Processor
Under supervision, incumbents perform a variety of duties related to the
Concept. Mail Processors typically perform cycles of assignments involving
pickup, sorting, delivery and dispatch of both U.S. mail auperviser related
to the handling and processing of mail. This is the full ond campus mail.
processing and delivery of U.S. and campus mail as outlined in the Series
Incumbents are also assigned duties that are performed in accordance with
postal rules and regulations or standing instructions of sperational level
for the Central Mailing Division Mail Processor series.
Incumbents at this level are distinguished from Assistant Mail Processors in
that incumbents perform duties requiring a knowledge of postal regulations
and rates and campus distribution systems.
Assistant Mail Processor
Under close supervision, incumbents perform routine assignments. Examples
Of duties: posting postage to outgoing U.S. mail using a postage meter;
Preparing mailing lists by arranging in national ZIP code order; and
recording information relative to receipt or dispatch of special mail. In
addition to learning routine assignments that require some knowledge of
postal regulations or campus distribution systems, incumbents may be
learning additional skills in mail handling such as mail classification and
rating; bulk-mail processing; handling mail files, including machine operation
and second-, third- and fourth-class requirements; and other duties as
described in the Series Concept.
MINIMUM QUALIFICATIONS
Mail Service Supervisor
Ability to read, write, perform mathematical calculations, understand and
follow generalized and specific work instructions, both oral and written;
four years of experience in mail service activities, including at least two
years of supervisory experience; and knowledges and abilities essential to
the successful performance of the duties assigned to the position.
Senior Mail Processor
Ability to read, write, perform mathematical calculations, understand and
follow generalized and specific work instructions, both oral and written;
three years of experience in handling campus and U.S. mail, including a
working knowledge of postal regulations and postal rates; and knowledges and
abilities essential to the successful performance of the duties assigned to
the position.
Mail Processor
Ability to read, write, perform mathematical calculations, understand and
follow generalized and specific work instructions, both oral and written;
perform tasks for prolonged periods while standing, walking, driving,
operating hand trucks, electric carts, forklifts, and other motorized moving
equipment; lift and transport heavy mail sacks; and two years of experience
in the handling of campus and U.S. mail, including a working knowledge of
postal regulations and postal rates; and knowledges and abilities essential
to the successful performance of the duties assigned to the position.
Assistant Mail Processor
Ability to read, write, perform mathematical calculations, understand and
follow generalized and specific work instructions, both oral and written;
perform tasks for prolonged periods while standing, walking, operating hand
trucks, electric carts, forklifts and other motorized moving equipment; lift
and transport heavy mail sacks; and one year of work experience; and
knowledges and abilities essential to the successful performance of the duties
assigned to the position.