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Public Events Manager
UCI Series Concepts
Class Specifications - D.25
Principal Public Events Manager - 6311
Senior Public Events Manager - 6312
Public Events Manager - 6313
Assistant Public Events Manager - 6314
March, 1976
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SERIES CONCEPT
Public Events Managers coordinate, plan, perform, supervise or assist in a
variety of tasks involving the staging of public events which take place in
large capacity arenas, outdoor amphitheatres, auditoriums, theatres and
lecture halls. Incumbents plan physical presentation aspects and execution of
stage events; cost and supervise construction of stages, staging, scenery, and
other scenic, lighting, and sound effects; develop procedures to improve
production cost control of materials, methods of set construction, and the
training and scheduling of work crews and crowd management staffs; supervise
personnel in the management of audiences; and perform other related duties as
required.
Incumbents are typically assigned responsibility for safety of operations;
adherence to fire regulations; storage and security of equipment and
facilities; general cleanup of performance areas; replacement of furniture,
chairs, and other equipment; return of all materials and equipment; general
restoration of all spaces and facilities to their normal mode; and execution
of all appropriate reports on operations.
CLASS CONCEPTS
Principal Public Events Manager
Under direction, Principal Public Events Managers manage the production
aspects of a large and complex performing arts program for a campus; prepare
department annual budgets; coordinate and modify production schedules within
budgetary limits; and provide for safety, comfort and welfare of audiences,
performers and technicians.
Examples of assignments allocated to this level of difficulty and
responsibility are as follows:
Plans and coordinates staging of instructional and related drama and
music programming, community service and student-sponsored programs,
and community group-sponsored programs, insuring availability of
necessary equipment.
Maintains and updates master campus calendar of events.
Arranges for adequate staffing of rehearsals and performances,
and provides technical assistance in lighting, set design and
construction, staging and sound projection.
Interprets and applies fire and safety regulations and policies
governing use of University equipment and supplies.
Senior Public Events Manager
Under general supervision, Senior Public Events Managers coordinate major
theatrical productions, ceremonies, extravaganzas, plays and symphonies;
represent the University before local, state, and federal agencies on matters
of staging the appearance of performers; and provide accommodations or other
campus facilities for motion picture, television and recording companies.
Examples of duties allocated to this level of difficulty and responsibility
are as follows:
Serves as liaison with campus and city police and other officials
in the production of rock music concerts with potentially explosive
audiences.
Revises budget, stage, sound and lighting specifications after
discussion with producers and other Public Events Managers.
This level is distinguished from lower level Public Events Managers by the
complexity, variety, and number of concurrent events for which the incumbent
is assigned full staging responsibilities and by the continuing responsibility
for scheduling, ordering services, personnel, materials, and equipment for
major events.
Public Events Manager
Under supervision, Public Events Managers coordinate the production of
established events or those events which are part of a series of productions
which do not differ significantly during a season; supervise the staging of
public events, stage crews and related personnel; and represent the University
at assigned events.
Examples of assignments allocated to this level of difficulty and
responsibility are as follows:
Orders services, personnel, materials and equipment in the production
of minor public events, or assists in the staging of complex events.
Performs maintenance on equipment such as electrical control boards,
stage rigging, power tools and draperies.
Although incumbents at this level assume total technical and operational
authority and responsibility for assigned events, the staging criteria are
well established. There is less contact with producers at this level than at
higher levels.
Assistant Public Events Manager
Under close supervision, Assistant Public Events Managers assist in the
presentation of large productions; supervise the production of small events;
and assist in the preproduction evolutions as required.
Examples of duties allocated to this level of difficulty and responsibility
are as follows:
Supervises house staff and stage crew at minor public events, such
as lectures, chamber music concerts, and small plays.
Assists in the execution of stage events, including construction,
lighting and striking operations.
There is typically little contact with producers at the Assistant level.
MINIMUM QUALIFICATIONS
Principal Public Events Manager
Graduation from high school and four years of experience in theatrical work,
including at least three years of supervisory and one year of managerial
experience; or an equivalent combination of education and experience; and
knowledges and abilities essential to the successful performance of the duties
assigned to the position.
Senior Public-Events Manager
Graduation from high school and three years of experience in theatrical work,
including at least two years of supervisory experience; or an equivalent
combination of education and experience; and knowledges and abilities
essential to the successful performance of the duties assigned to the
position.
Public Events Manager
Graduation from high school and two years of experience in theatrical work,
including at least one year of supervisory experience; or an equivalent
combination of education and experience; and knowledges and abilities
essential to the successful performance of the duties assigned to the
position;
Assistant Public Events Manager
Graduation from high school and one year of experience performing the duties
of a class equivalent to Scene Technician or Wardrobe Technician; or an
equivalent combination of education and experience; and knowledges and
abilities essential to the successful performance of the duties assigned to
the position.
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