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Medical Record Administrator
UCI Series Concepts
Class Specifications - H.60
Principal Medical Record Administrator - 9261
Senior Medical Record Administrator - 9262
Medical Record Administrator - 9263
Assistant Medical Record Administrator - 9264
August, 1976
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SERIES CONCEPT
Medical Record Administrators plan, direct and/or supervise the
acquisition, analysis, storage and retrieval of medical and related
information in a campus medical facility; and perform other related
duties as required.
Incumbents typically design, initiate, and coordinate methods for
collecting, analyzing, storing, retrieving and reporting patient medical
information and statistics in accordance with the requirements of
federal, state and local laws, the standards of accrediting and
regulatory agencies, the data needs of physicians, researchers, students
and administrators, and information requirements of patients, attorneys,
insurance firms, and governmental agencies; plan and coordinate the
development of medical information systems to insure effective
maintenance and retrieval medical records; inspect records to insure
completeness and internal consistency in quality control and data
substantiating diagnosis and treatment; assist clinical staff in
establishing criteria for the evaluation of patient care; maintain
confidentiality of patient records in accordance with established legal
requirements; maintain liaison with clinical and other users of medical
records; assist clinical staff in research utilizing medical records;
assist in defining and maintaining standards for medical record keeping;
and may supervise other professional, technical and/or clerical
personnel.
The Medical Record Administrator series consists of four levels with the
distinction between levels based on the scope and complexity of the
medical record keeping functions, and the degree of supervision
exercised.
CLASS CONCEPTS
Principal Medical Record Administrator
Under general direction incumbents are responsible for directing a
medical record program of campus-wide scope and impact in a large and
complex campus medical facility. Incumbents typically plan long-range
goals and objectives and implement policies for their areas of
functional responsibility; make commitments and decisions regarding
policy and regulations which have campus-wide impact; maintain
consistency in the acquisition, storage, retrieval and dissemination of
medical information; formulate departmental budget requests and
supervise all professional, technical and related clerical personnel in
a campus-wide medical record keeping program.
Senior Medical Record Administrator
Under direction incumbents serve as principal assistants to Principal
Medical Record Administrators in a large and complex campus medical
facility or are responsible for directing a medical record program of
limited scope and complexity in a campus medical facility. Incumbents
typically plan or assist in the planning of long-range goals and
objectives and implement policies for their areas of functional
responsibility; make commitments and decisions regarding policy and
regulations which have campus-wide impact; and maintain consistency in
the acquisition, storage, retrieval and dissemination of medical
information. Incumbents may formulate departmental budget requests and
may supervise professional, technical and related clerical personnel in
one or more areas of a campus-wide medical record keeping program.
Medical Record Administrator
Under general supervision incumbents perform difficult professional work
in one or more areas of a medical record program. Incumbents typically
are responsible for developing and/or maintaining an effective system
of patient medical records in one or more areas of a campus medical
record program. Incumbents may perform as functional specialists and may
direct the work of lower level professional, technical and related
clerical personnel.
Assistant Medical Record Administrator
Under supervision incumbents perform routine professional work in one or
more areas of a medical record program. Incumbents perform the majority
of duties described in the Series Concept typically within established
procedural guidelines and with limited authority to interpret and
enforce University policies and regulations. This is the entry level in
the professional series, however, positions may be assigned to this
level on a continuing basis.
MINIMUM QUALIFICATIONS
Principal Medical Record Administrator
Certification as a Registered Record Administrator by the American
Medical Record Association or eligibility for examination for
accreditation; and six years of experience in a medical record
department of an approved hospital; or an equivalent combination of
education and experience; and knowledges and abilities essential to the
successful performance of the duties assigned to the position.
Senior Medical Record Administrator
Certification as a Registered Record Administrator by the American
Medical Record Association or eligibility for examination for
accreditation; and four years of experience in a medical record
department of an approved hospital; or an equivalent combination of
education and experience; and knowledges and abilities essential to the
successful performance of the duties assigned to the position.
Medical Record Administrator
Certification as a Registered Record Administrator by the American
Medical Record Association or eligibility for examination for
accreditation; and two years of experience in a medical record
department of an approved hospital; or an equivalent combination of
education and experience; and knowledges and abilities essential to the
successful performance of the duties assigned to the position.
Assistant Medical Record Administrator
Certification as a Registered Record Administrator by the American
Medical Record Association or eligibility for examination for
accreditation; or an equivalent combination of education and experience;
and knowledges and abilities essential to the successful performance of
the duties assigned to the position.
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