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Assistant to the (Dean), (Director), or (Chairman)

UCI Series Concepts

Class Specifications - F.20
Assistant to the (Dean), (Director), or (Chairman) II - 7540
Assistant to the (Dean), (Director), or (Chairman) I - 7541

April, 1973

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SERIES CONCEPT


Under direction, incumbents assist the Dean, Director, or Chairman, in the
administration of the academic program; assist and coordinate departmental
faculty committees; and perform other related duties as required.

This series is established for those positions to which a Dean, Director, 
or Chairman, assigns substantial academic administrative and staff 
responsibilities of a department, school, or college. Such assignments 
require a complete knowledge of the department's discipline which is 
normally acquired only by graduate study in the discipline to at least 
the post-Master's level.

Incumbents identify and locate prospective faculty; compile bibliographies,
program campus visits for recruitment of faculty, and compose letters relating
to appointments and recommendations; serve as a permanent secretary to the
unit's faculty committees, including coordinating the work of the committees
and providing completed staff work; provide staff assistance in the analysis,
development, and implementation of the academic programs, policies, and 
procedures; participate in the evaluation and development of the curriculum,
including experimental courses; conduct special studies and handle special
projects regarding the effectiveness of the educational program; seek new
sources of financial support for faculty research and graduate students, and
draft the substantive portion of contract and grant proposals; and represent
the Dean, Director, or Chairman, on educational policy in discussions with
University officials and outside agencies. Incumbents may also schedule 
classes when it is vital to understand the content of the course and resolve 
scheduling conflicts among faculty; act as a placement officer for graduating 
students; counsel students; develop the rationale for the academic budget; and 
study space and equipment needs based on a knowledge of the academic program.

Positions in this series are distinguished from Administrative Services 
Officer, and Department Administrative Assistant in that incumbents have no 
responsibility, or only incidental responsibility, for general administrative 
functions of the business and technical service operations of the department, 
school or college.

Positions are allocated to this series by the Chancellor on the basis of 
substantial academic administrative and staff responsibilities and the role 
of the position to the academic program.



                      CLASS CONCEPTS


Assistant to the (Dean), (Director), or (Chairman) II

Incumbents actively participate and make significant contributions to the
long-range academic goals of the department, school, or college.  Staff
assignments are broad and general in nature and are usually related to the
over-all academic program.  At this level, performance of staff analysis and
completion of projects require that incumbents have a thorough knowledge of
the department's academic program, goals, and objectives. Duties are performed
under the direction of the (Dean), (Director), or (Chairman), and work is
reviewed in terms of meeting goals and objectives.

Assistant to the (Dean), (Director), or (Chairman) I

Incumbents perform responsible and complex staff analysis and make 
contributions to the immediate academic goals of the department, school, or 
college.  The performance of staff analysis and completion of projects 
require that incumbents have a general knowledge of the department's 
academic program, goals, and objectives.  Assignments are usually short-term 
studies or administrative functions related to the immediate goals of the 
department.  Duties are performed under the general supervision of the 
(Dean), (Director), or (Chairman).


                         MINIMUM QUALIFICATIONS

Assistant to the (Dean), (Director), or (Chairman) II

A Master's degree in the discipline of the department or school and four years
of experience in administrative management or staff analysis.

Assistant to the (Dean), (Director), or (Chairman) I

A Master's degree in the discipline of the department or school and two years
of experience in administrative management or staff analysis.

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